8 RPA facts - It mitigates risks and ensures a secure environment

by Rajesh Agarwal, on Feb 25, 2019 5:57:21 PM

Expected reading time: 3 mins

A primary concern which comes to mind when considering a product for Robotic Process Automation or RPA is how safe is my data with it? And yes, rightly so! Entrusting your data to a technology platform, which can copy data between systems, is more than eerie than it seems!

8 Facts of RPA - Robotic Process Automation

The facts that RPA does not require IT intervention for installation and operation, presence of privilege role accounts, existence of non-privileged members in the ecosystem, etc., are enough to give butterflies in the stomach of a layman.

Here are a set of 8 RPA facts that help you rest assured that your data remains safe with a bot:

8 RPA facts that prove that your data is safe with a bot - 

  1. Separate credentials for bots and human operators
  2. Credentials vault
  3. Separate lines of duties
  4. Privilege management
  5. Role-based Access (RBA) for each bot
  6. Complete audit logs
  7. Each bot job secured and bolted
  8. IT audits
  1. Separate credentials for bots and human operators: With each bot having its own individual identity, they can be assigned separate login ids and passwords so that it becomes amply clear whether a bot executed a pre-programmed action or a human operator executed a task. RPA audit logs record the minutest details of transactions performed by either a human or a bot operator.

  2. Credentials vault: By not hard coding credentials in scripts, the RPA product ensures maximum safety. The credentials can be stored in an encrypted format in a secure database such that they are accessed by the bot each time it requires to execute a job. The credentials can be separately updated on a daily basis to achieve maximum security.

  3. Separate lines of duties: Ensuring that the bot designers (script programmers) and the bot executers don’t have access to each other’s role is a major inhibitor of fraud perpetration. Going a step ahead, by not only inhibiting logical access but also separating the physical locations of designers and executers and veiling bot credentials from power users / administrators adds an extra wall of security.

  4. Privilege management: Power user roles exist to manage day-to-day emergencies. An extra supervisory layer that monitors power users / administrators and automatically raises alerts on any suspicious activity dissuades any malpractice.

  5. Role-based Access (RBA) for each bot: Pre-programming the level of access and the activity of each bot helps in eliminating fraudulent activities. Further, the bot executing the RPA script always has a read only and not write access to a script.

  6. Complete audit logs: Detailed log of each transactional activity along with the user’s identity provides a double check for all unattended and attended bot operations. The logs can be stored securely in a separate system and can be accessed only for forensic examinations.

  7. Each bot job secured and bolted: Embedded security checks in each bot job ensure that each bot job and the entire RPA effort becomes fraud proof.

  8. IT audits: IT teams can conduct random audits for RPA automated processes, resolve doubts if any and thus add an extra layer of security.

In summary:

The above 8 facts substantiate that RPA eliminates the possibilities of occurrence of any fraud. RPA also helps streamline the operational processes across a multi-tier architecture and offers a highly secure operating environment. 

Topics:Robotic Process Automation (RPA)

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